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Icahn School of Medicine at Mount Sinai

Please sign in with your Mount Sinai network username and most updated password. Please note passwords cannot be reset on REDCap. If you don't remember your network username password, you may be able to reset it by calling IT at 1-212-241-7091.

 

For any REDCap issues/questions please create a ticket using this link.

2FA has been enabled in Production starting from November 4th 6pm EDT

Dear REDCap users,

We wanted to alert you to an upcoming REDCap OS upgrade scheduled maintenance window for Mount Sinai REDCap. 

Event: Scheduled Downtime

Reason: REDCap production servers will be patched.

Date/Time: from 8 pm - 11 pm EDT on Wednesday, November 20

Website: https://redcap.mountsinai.org/redcap/

Who is Affected:  All REDCap users from Icahn School of Medicine and Mount Sinai Health System, including external collaborators, mobile app users, API users, survey participants

Impact:  REDCap will be unavailable during this maintenance window.  Unavailability is defined as:

  • Survey emails and Alerts & Notifications will be halted until the upgrade is complete.
  • Survey links will be inaccessible and will display a 'REDCap is offline'message when clicked on.
  • API activity will be halted until the upgrade is complete.
  • REDCap Mobile app users are strongly encouraged to sync any data on their devices back to their REDCap project before the upgrade begins. Although not encouraged, offline data collection may continue in the app during the upgrade, however the online sync process will not be available until the upgrade is complete.

Updates: As soon as the upgrade is complete, communication will go out confirming its completion.

Questions? Please contact REDCap support if you have any questions.

Thank you,

Scientific Computing and Data, Research Data Services

 

REMINDER: On July 1, 2024, per policies announced last year, we will delete REDCap projects that are:

  • Unpaid AND Research or Faculty Practice Associates (FPA) Operations projects AND over one year old

OR

  • inactive for multiple years.

Projects to be deleted as defined above have been locked during the first months of 2024. (Note that REDCap projects being actively used in the "Hospital Operations", "Quality Improvement" and "Medical Student" categories are not being locked, they will be paid directly by MSHS.)

Locked REDCap projects are tagged with a red label of "OFFLINE" and cannot be opened by project members. Clicking on a locked REDCap project in the "My Projects" page will bring up this message: "This REDCap project is currently offline. Please return to this project at another time. We apologize for any inconvenience..."

You will have one full year after the project creation date or July 1, 2024 (whichever is later) to unlock a project before it is deleted from our system.

TO UNLOCK AN UNPAID REDCAP PROJECT:

1. Submit basic REDCap project information and a fund number for payment, when required, at this link. (Research and Faculty Practice Associates (FPA) Operations projects require a funding number, while Medical student, hospital Quality Improvement (QI) and Hospital Operations projects will be paid directly by MSHS.)

2. Contact REDCap support and provide the project ID from step 1. and request the project be unlocked.

If you have questions, please contact us here.

 

Scientific Computing and Digital & Technology Partners (DTP) Online Clinic

Digital Concierge is open to ALL, join us Wednesdays online, drop in hours from 3:30-4:30 PM 

Questions about REDCap?  Register here (link to register)

REDCap Project Chargebacks and Tracking

The 2024 rate will continue to be $100/year for all projects older than 90 days.

For questions and information about REDCap Chargebacks, please visit the REDCap FAQ

For REDCap Project ID (PID) Lookup in the 2023 Chargeback and Tracking, please click here                                 

If you have any questions, please do not hesitate to contact us:

Submit questions to REDCap support

Interested in learning more about REDCap?

For information about REDCap, please visit the REDCap website.

Check our website for updates on future training sessions   

Acknowledge Scientific Computing and Data and CTSA

An acknowledgement of support from the Icahn School of Medicine at Mount Sinai and the Clinical and Translational Science Awards (CTSA) grant UL1TR004419 from the National Center for Advancing Translational Sciences is required by NIH to appear in a publication of any material, whether copyrighted or not, based on or developed with Mount Sinai-supported computing resources including REDCap:

Please use the following acknowledgement in your publications:

"This work was supported in part through the computational and data resources and staff expertise provided by ScientificComputing and Data at the Icahn School of Medicine at Mount Sinai and supported by the Clinical and Translational Science Awards (CTSA) grant UL1TR004419 from the National Center for Advancing Translational Sciences."

To associate the CTSA grant UL1TR004419 to an existing publication, please follow these instructions from the NIH (see the section "Associating Funding to your Publications").

Clinical Data Pull (CDP) is now available: Import clinical data into REDCap from Epic

The five types of Epic data currently supported: Basic demographics, Condition/Problem list, Medication lists, Vital signs, Laboratory.

User requirements: Access to Epic, Listed as key study personnel in the IRB protocol, Have a REDCap project in production.

Must submit a request to https://bit.ly/3guXoag with IRB approval and protocol documents listing the required data elements.

 

Cost: Custom project builds and clinical data pull costs are based on based on estimated hours of work and paid via salary support.

Scientific Computing's Development Data Policy: Scientific Computing is not responsible for and cannot restore lost development data. Please move your project from Development to Production as soon as real study data collection begins.

Please log in with your user name and password. If you are having trouble logging in, please contact Mount Sinai REDCap Support.


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REDCap Training Videos

Just Getting Started?
Explore these overviews of fundamental concepts and features.

Title Description Watch
Video
Brief Overview A quick summary of what REDCap is and what it can do.
4 minutes
Detailed Overview This video provides an overview of basic functions and features within a REDCap project. It will serve as a starting point for learning about the basic concepts of REDCap, what REDCap projects are, how to create them, and how to use them.
14 minutes
Data Entry Overview A focused exploration of basic data entry workflow. Suitable for training data entry staff.
19 minutes

Building a Project
Learn how to build and modify data collection instruments.

Title Description Watch
Video
Introduction to Instrument Development An introduction to the Online Designer and Data Dictionary methods of instrument development.
6 minutes
Online Designer This online tool is the quickest and most intuitive method for making instrument modifications.
5 minutes
Data Dictionary The Data Dictionary is your project structure in a downloadable spreadsheet file. The spreadsheet can be modified and uploaded into REDCap to make instrument modifications. To see an example, download the Data Dictionary demonstration file.
10 minutes
Project Field Types An illustration of some popular field types.
4 minutes

Basic Features & Modules

Project Type Description Watch
Video
Applications Overview A brief exploration of four popular built-in features for project or data management: 1) User Rights, 2) Data Import Tool, 3) Data Exports, Reports, and Stats page, and 4) Alerts & Notifications.
16 minutes
The Calendar This tool organizes your study by tracking upcoming milestones and events.
7 minutes
Scheduling Module This is an optional feature in longitudinal projects. The tool generates record-specific schedules based on a series of events or timepoints. Used with the calendar module, this tool greatly streamlines longitudinal data entry.
7 minutes
Data Access Groups
for multi-site projects 		The Data Access Groups feature assigns users to groups. Any user in a Data Access Group may only access their group's records. Each group is blinded to all other data/records. Users not in a group can access all data across all groups. This feature is especially useful for multi-site projects because each data collection site must usually be restricted from viewing other sites' records.
7 minutes

Types of REDCap Projects
There are several flavors of REDCap projects to choose from as you begin thinking about building your own project. Each type of project has its advantages and disadvantages, and may fit the specific needs better of one type of project over another. Please review the different types below, and you may even view a live example of each project type in action or view a short video about it.

Project Type Description Watch
Video
Types of Projects This video describes two major decisions that must be made when building a REDCap project. It also briefly illustrates how these decisions affect which type of project is used.
3 minutes
Traditional Project
(classic model with data entry forms)
 The traditional project is used for basic data collection. All data is entered directly in REDCap by users who log in. Multiple data collection instruments are often defined. This project type is suitable for most data collection needs. It can capture longitudinal data, including adverse event reporting or other collection that does not have a pre-defined schedule or end-point.
3 minutes
Single Survey Project The Survey module allows a REDCap instrument to be completed by survey respondents who do not log in. Data can also still be entered by REDCap users (who do log in). This video explores all the major features of the survey module, including survey distribution. A single survey project has only one data collection instrument, which is used as a survey.
5 minutes
Longitudinal Project
(multi-use data entry forms,
abstract time-points)
 The Longitudinal module allows any data collection instrument(s) to be completed multiple times for each record. The same data may be captured repeatedly. The module uses an event grid to define clear timepoints used for data collection. The longitudinal module is best suited to very structured studies which do NOT last indefinitely. Clinical trials frequently use this project type.
3 minutes
Longitudinal Project
+ Scheduling
(multi-use data entry forms,
defined time points)
 This project type uses two modules. The Longitudinal module allows any data collection instrument(s) to be completed multiple times for each record. The Scheduling module adds record-specific schedules onto a study calendar, using the longitudinal event grid. Schedules can be generated and modified. The longitudinal module is best suited to very structured studies which do NOT last indefinitely. So this project type is useful for large, multi-site clinical trials needing a quick and easy way to schedule patient visits.
3 minutes
Operations
(use case for non-study/non-trial)
 REDCap can be used for almost any type of data collection. The most common uses are clinical research and trials. However, REDCap is also suitable for administrative and educational data, workflow tracking, quality improvement, biobanking, registries, and non-human research. This example explores a traditional project type being used to capture and track operational bookkeeping information.
2 minutes

Special Features within REDCap Projects
Every REDCap project is capable of utilizing special features, some of which can be enabled by normal users and some by REDCap administrators. Below is a listing of these features.

Feature Description Watch
Video
Defining Events in Longitudinal Projects Defining events is a requirement of the Longitudinal module. That module allows any data collection instrument(s) to be completed multiple times for each record. The module uses an event grid to define the timepoints used for data collection. This video illustrates how to define the timepoints (also called events).
5 minutes
Designating Instruments for Events in Longitudinal Projects Designating instruments is an optional step of the Longitudinal module. That module allows any data collection instrument(s) to be completed multiple times for each record. The module uses an event grid to define the timepoints used for data collection. This video illustrates how to designate which instruments are completed at each timepoint.
3 minutes
Repeating instruments and events In-depth overview of how to set up and utilize the Repeating Instruments and Repeating Events functionality in both classic and longitudinal projects.
33 minutes
REDCap Mobile App The REDCap Mobile App is an app that can be downloaded onto a tablet or mobile device to allow REDCap data to be collected locally on that device without the need for an internet connection (either wifi or cellular signal). If a user downloads the app, they must explicitly be given mobile app privileges in a given REDCap project in order to set up the project on the app. Once a project has been set up on the app, data can be collected in an offline fashion and then later synced back to the REDCap server.
2 minutes
Locking Records The locking feature freezes data. Users can still view existing data, but they cannot modify it unless they have the needed User Rights permissions. This video illustrates the basics of how instruments are locked. Refer to the built-in help resources and locking applications for more detailed instructions about locking management.
2 minutes
Data Resolution Workflow This advanced tool enables a powerful data query management system.
5 minutes
Project Dashboards An overview of how to use Project Dashboards, with some examples utilizing Smart Charts, Functions, and Tables.
23 minutes
Smart Charts, Functions, and Tables An overview of how to use a new category of Smart Variables called Smart Charts, Smart Functions, and Smart Tables.
14 minutes
Multi-Language Management How to utilize the Multi-Language Management feature that allows users to display data entry forms, surveys, alerts, and several more items in multiple languages.
9 minutes